What the group owns
- A group has its own title and description.
- A group can define a default item title and default item description.
- A group can define one verified default external link for grouped items that intentionally keep using it.
- A group can be personal or scoped to a team.
What stays item-specific
The group does not replace the trackables inside it. Each item still has its own public code, secret code, private scan URL, activation state, ownership scope, comments, and journey history.
- Activation happens per item, not once for the whole group.
- A group page can show that some items are activated while others are still waiting.
- Grouped items can link to their managed item page and, when public, their canonical public page.
Defaults and fallback behavior
Group defaults are only fallbacks. They are used when the item-level metadata is intentionally blank and the product rules still allow fallback for that item.
- Unactivated handoff items commonly start with placeholders such as Unactivated Trackable and Please activate this trackable item.
- If an activated item should stop inheriting the group wording, save the item's own title and description instead.
- If an activated item should keep the group's verified default link, that choice is explicit during activation.
Viewing a group page
The dedicated trackable-group page is a management dashboard for people who can already access that group. It is where you can see group-wide counts, the waiting-versus-activated split, shared defaults, and the member trackables list.
- Each member row can show whether the item is activated.
- Each member row can link to the managed trackable page.
- When a member trackable is public, the row can also link to its public page.
- Owner or team links may also appear when that related page is available to the current viewer.
Editing and regrouping
Editing a group changes the group's identity and defaults going forward. It does not silently overwrite every item with copied metadata.
- A trackable can belong to only one group at a time.
- Moving a trackable to a different group is a detach-first workflow. Remove it from the old group first, then reassociate it to a new one later.
- Group edit access follows the documented ownership and team-admin rules.